[SGP] Finance & Admin Assistant (Treasury/Expense settlement /Corporate card/AP)

Hanwha Ocean is undergoing a transformative journey, evolving from a traditional shipbuilder into a comprehensive Engineering, Procurement, Construction, Installation, and Operation (EPCI(O)) solutions provider. Our portfolio now spans FPSO, FLNG, offshore renewables, floating production units, as well as major developments across onshore energy and infrastructure sectors.

This strategic expansion strengthens our ability to deliver exceptional project execution by seamlessly integrating the energy and infrastructure cultures of Asia and America across a diverse set of emerging markets and verticals. By expanding into onshore power plants, including gas-based and combined-cycle facilities, as well as onshore and offshore wind projects, in addition to our established offshore capabilities, we further broaden our commitment to providing world-class, end-to-end energy solutions.

Explore opportunities to be part of our dynamic team at the Energy Plant Unit and contribute to groundbreaking projects that redefine the onshore and offshore industry.

Key Responsibilities: -

Cash & Bank Management

• Perform daily bank reconciliations and monitor cash balances across all bank accounts.

• Prepare payment batches (vendors, employees, taxes, etc.) in the e-banking system in line with internal approval matrices.

• Maintain an updated cash flow overview and support the Finance & Accounting Manager in short-term cash planning.

Accounts Payable & Employee Expenses

• Process vendor invoices, verify supporting documents, obtain approvals and post invoices accurately in the ERP system.

• Manage employee expense claims and travel reimbursements, ensuring compliance with company policies and tax rules.

• Monitor AP accounts payable ageing and follow up on overdue items or discrepancies with vendors.

Corporate Card Administration

• Administer corporate credit cards (issuance, limits, cancellations) and ensure timely collection of card statements and receipts.

• Review corporate card transactions for proper business purpose and coding before posting into the ERP.

ERP Transactions & Documentation

• Enter and validate financial transactions (AP, expenses, basic journals) in the ERP system with a high level of accuracy.

• Maintain well-organized digital and physical files for invoices, contracts, and payment documentation to support audit and internal control.

• Assist in preparing schedules and supporting documents for internal and external audits.

Administrative & Office Support

• Support the Office Manager and IT Manager with finance-related administration (e.g. contract filing, vendor master data, basic procurement documentation).

• Provide general administrative support to the finance team and respond to routine queries from employees regarding expense and payment processes.

Requirements: -

• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration or related field.

• Min. 2 – 4 years of hands-on experience in accounting operations, accounts payable, or treasury support.

• Basic knowledge of accounting principles and understanding of AP/expense processes.

• Experience with ERP systems (SAP or similar) and good working knowledge of MS Excel and Office tools.

• Strong attention to detail, accuracy and organizational skills.

• Service-oriented mindset with good communication skills in English.

• Ability to work independently on routine tasks while escalating issues in a timely manner.