[SGP] Senior/Document Control/Mgmt Specialist

Hanwha Ocean is undergoing a transformative journey, evolving from a traditional shipbuilder into a comprehensive Engineering, Procurement, Construction, Installation, and Operation (EPCI(O)) solutions provider. Our portfolio now spans FPSO, FLNG, offshore renewables, floating production units, as well as major developments across onshore energy and infrastructure sectors.

This strategic expansion strengthens our ability to deliver exceptional project execution by seamlessly integrating the energy and infrastructure cultures of Asia and America across a diverse set of emerging markets and verticals. By expanding into onshore power plants, including gas-based and combined-cycle facilities, as well as onshore and offshore wind projects, in addition to our established offshore capabilities, we further broaden our commitment to providing world-class, end-to-end energy solutions.

Explore opportunities to be part of our dynamic team at the Energy Plant Unit and contribute to groundbreaking projects that redefine the onshore and offshore industry.

Position Overview:

Reporting to the Document Management Lead, you will be part of the corporate support & project documentation team to provide project teams with documentation control and application support. You will also be responsible for maintenance, housekeeping and updating of internal document application.

Responsibilities:

- Develop Corporate Project or Technical Standards and Procedure for Document Management/Information Management.

- Customization of Corporate/Project Document Management System (ProArc, etc.).

- Document Management Environment Setup (Corporate, Project).

- Administration of DMS users.

- DMS Troubleshooting.

- Management of Corporate/Project Documents.

- Reporting of Document Status and Project Progress.

- Generate Project Handover Document/Dossiers.

- Other ad-hoc activities as per Corporate or Project Management Instruction.

- Work closely with the various teams and HQ on documentation processes and program updates.

- Liaise with project teams, engineers, and other stakeholders to ensure that document requirements are met.

- Assist Project and Engineers to verify document identification points (e.g., document numbers, revision numbers, page numbers, etc.).

- Identify errors in document identification points and correct these errors as necessary.

- Perform quality checks on incoming and outgoing documents to ensure they meet required standards.

- Upload/Download documents from document management system as required.

- Monitor document submission deadlines and coordinate the process with Project.

- Responsible for document submission to external, internal teams and clients.

- Generate and distribute document control reports to the project team, such as status updates.

Requirements:

- Tertiary education preferably in business administration and/or related.

- Minimum 5 – 7 years and above of document control/management experience in oil & gas industry preferably from offshore EPCI(O) and/or FPSO/FSO related aspect.

- Experience with setting up/using EDMS application (e.g. ProArc, etc.) will be advantageous.

- Experience in working with databases would be added advantage.

- Proficient in MS Office.

- Organized and meticulous individual who is able to work independently.

- Detail-oriented individual who enjoys working with structure and processes.